Note from Tara.
During the Discover Hartford Bicycle Tour Committee meeting yesterday we discussed making the information live for exhibiting opportunities at Discover Hartford. I have created an online registration form that includes further details on exhibiting at the event.
The exhibitor pricing is as follows:
• For-profit business - $250
• Hartford-based Small Business - $75
• Nonprofit Business - $50
Please send e-mails to your contacts that you think would be interested in exhibiting.
Note: Exhibitors must provide their own tables, chairs and supplies. If an exhibitor plans on selling goods at their space they will need to apply for a permit through the City of Hartford (which is an additional $25 fee).
Exhibit set-up will start at 7:30 a.m. September 21. Exhibitors can stay after the Tour to also gain access to EnvisionFest attendees.
Here is the registration link: http://events.constantcontact.com/register/event?llr=5vvygggab&oeidk=a07e80c29yy88d62984
It's 6 weeks till the tour, and here's where we stand:
What I need from the Board:
Discover Hartford Committee: KK, Kelly Rago, Ray Willis, Tony Cherolis, Kevin Sullivan, Rob O'Connor, Paula Ardel
Silver + 1/2 (but we'll call them Gold) - Kohl's Road Safety Campaign - thanks to Luis!
Silver - Travelers - thanks to Anne!
Bronze - FHI (thank you Ken!), Transystems (thanks to Ken), Moe's Southwest Grill (thank you Tara!), and CT Parent Magazine as a media sponsor (thanks to Tara!).
Routes - a twist on the 40 mile route this year, for various reasons. We're going through East Hartford, Manchester, South Windsor and Windsor, and emphasizing little known connections into the city. You can find links to the maps on the DHT page. Tony, Kevin and Rob came up with the routes.
Rest stops - resolved a heck of lot earlier this year, thank goodness! Trinity and The Village will host rest stops for the 10 and 25 mi routes. Rob O is pinning down a South Windsor rest stop host. Kelly R is overseeing rest stops.
Food - Highland Park Market will donate bananas again. Ray is working on other donations from Stop & Shop and Whole Foods. Kelly R put in the request for Larabars.
Advertising - we're going to do a 1/4 page color ad in the Hartford area Life publications for Sept. Tara negotiated a nice discount. Gary's input sought.
Posters & tshirts - in progress We're trying to cut back on graphic design expenses this year.
Map printing - request is in with MDC.
Exhibitors - we'd like to work out a fee sharing arrangement with the 9/22 race organizers so we're not competing against each other. TBD.
CT Cycling Festival - aka the Hartford Criterium - we're in frequent contact, trying to limit the inevitable competition for funders. Some funder prospects thought DHT was part of the CT Cycling Festival. CSG is or was being pursued as a race sponsor. The race day festivities will now include a citizens ride. Organizers opted not to charge for it. I weighed in that I thought that would hurt our own ticket sales, and the organizers kindly agreed.
Publicity - Tara is going to town promoting the tour everywhere she can think of. You'll notice Facebook and Twitter activity is way, way up. Our press release is starting to run in little local papers. Stories are going on Patch.com and in CT Parent, with more placements to come, we hope. Tara's been spending most of her time on tour-related work.
Budget - advertising is a new expense this year. We'll also have to pay for sound and probably buy some new signs. I'm tracking tour income and expenses, including cost of staff time.
Registrants to date: 23
Volunteers registered to date: 4. It's early. People are probably going to be in summer mode until Labor Day, but that makes it even more important to start letting your contacts know about it now, before they start making other plans...
This just in from Emily Wolfe, our Annual Dinner chair:
Because of a miscommunication with CCSU about which room we wanted, we had to move the date of the Annual Dinner to November 12th. So it’s going to be Tuesday night, November 12th in Alumni Hall (the big room).
Please take 10 seconds to update your calendar now!
Bike Walk CT